2021 Guild Show Dealer Information

September 21-26, 2021   |   Hartford/Windsor Marriott Airport   |   Windsor, CT

Dealer Tables Important Details Show Advertising Dealer Application

Dealer Tables

Full Tables are 6' long x 30" wide, and includes 2 chairs. 

Half Tables are 3' long x 30" wide and includes 1 chair.

Each table includes electricity. 

Buffets – space is limited to the length of the table(s) purchased in front of the buffet. 

Maximum of two (2) tables per dealer (not including the buffets); dealers who sell tools and supplies may have up to three (3) tables if needed. 

Dealers are responsible for their own table covers. 

Your table fee INCLUDES a SIMPLE advertisement in The Guild Show Guide. This will be an eighth page ad (2.25 x 1.75"), a $30 value! Would you like to include your logo or a photo? Buy-up for additional advertising space! Visit the Guild Show Advertising page.

Dealer tables may be reserved through our secure Wild Apricot payment system by clicking on the appropriate button below.


Full Table 6' x 30" $250 Reserve Full Dealer Table
Half Table 3' x 30" $125 Reserve Half Dealer Table

Important Details

Set-up & Show Hours: Set-up takes place Friday, September 24, from 9:00am to 6:30pm; and on Saturday, September 25, from 6:00am—8:30am. The showroom is open for a two-hour preview at 8:30am on Saturday, and General Admission is 10:30am until 4:00pm. Sunday hours are 10:00am—3:30pm. Security is provided from dealer set-up until closing on Sunday. Dealers can check-in at the Registration Desk outside the entrance to the showroom or the show office (follow signs). There is complimentary internet available in the show-room. 

Buffet Space Behind Tables: This is the first year we are offering these as additional display space. The amount of buffet space you will have access to is related to the size of table space you have reserved. Buffet space is for displaying additional merchandise; or may be used for your “office”; or as a wrapping station. As with tables, buffet space must be neat and orderly. 

Security: The Guild Show contracts with a private security firm for a uniformed security officer to stand at the entrance to the showroom and monitor activity going in and out for the hours of set-up and all day while the show is open. In the evenings, an officer is stationed inside the showroom, to observe and protect displays and merchandise. Doors to the showroom are locked when the last dealer exits. Please bring a cover for your display, or make plans to remove any items of high value each night. During the show, there are volunteers available to help out if you need to leave your table and don’t have a helper. If you see something, say something, so that we can ensure that we have a safe and theft-free show.

Gathering of The Guild— Desserts & Demonstrations: A “MINI” TEACHING EVENT!

Desserts & Demonstrations takes place on Friday evening from 7:00pm—9:00pm, and will include a complimentary dessert bar and a cash bar. We encourage you to come and join your friends, enjoy some conversation, see what our artists are demonstrating this year, and learn something new!  

If you are interested in participating as a demonstrator for this event, please contact Guild Show Director Linda Zechel at guildshowdirector@igma.org

Badges: Two (2) badges will be issued to each dealer for the show. If you have a different helper each day, please request a badge marked “Helper”. You will be responsible for getting that badge to the appropriate person each day. No one will be allowed into the showroom, at any time, without a Guild Show badge. This includes during set-up times during the day on Friday and on Saturday morning.

At the Show: All dealers and helpers must be ready at their tables when the showroom doors open. All merchandise must be marked with a price or de-scribed on an available price list. Any item not priced must be clearly marked “For Display Only—NFS”. Sales slips need to include the seller’s name and address and must be provided for all merchandise sold. All merchandise must be wrapped. 

Sales Tax: Dealers are responsible for collecting and paying their own Connecticut state sales tax. Vendors at Flea Markets, Craft Shows, Fairs, Etc. Must Obtain a Connecticut Sales and Use Tax Permit at https://portal.ct.gov/DRS/Sales-Tax/Vendors-at-Flea-Markets. You as dealers and business owners are responsible for this. Ask your accountant for advice if you need help. IGMA cannot advise on your specific tax circumstances. Connecticut Sales Tax is 6.35%.

Please be aware that the state of Connecticut banned those plastic bags from the grocery stores. This also applies to our show. Paper bags are fine. We encourage people to bring their own reuseable bags for shopping. 

Deliveries to the Hotel: If you are bringing items such as large boxes, trunks, or dollhouses for the show, you may call the hotel ahead of time in order to arrange convenient unloading at the loading dock, directly behind the showroom. Delivery of items to the loading dock can be arranged for Friday, only. Shipping to and from the hotel is also available. Please arrange to have your box arrive no earlier than Tuesday, September 21. Be sure to have IGMA and your name on the mailing label.